Updated Conference Schedule for 2025: Join us for an engaging start to the Renal Healthcare Association Annual Conference with our Welcome Reception on the evening of Tuesday, September 16, 2025. This special evening will set the stage for the conference, allowing attendees to network and settle in before sessions begin. 

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Registration Cancellation Policy:  Cancellation requests must be submitted in writing by midnight on August 15, 2025. Please e-mail your request to admin@renalhealthcare.org. A $100 administrative fee applies to all cancellations. All requests submitted after August 15, 2025, will not be honored.

Hotel & Travel

The 2025 Annual Conference will be held at Disney's Contemporary Hotel in Orlando, Florida. 

Accommodations
The official conference hotel is the Disney Contemporary Hotel. We have hotel rooms at the Disney Contemporary Hotel and the Disney Coronado Springs Resort Hotel. Shuttles are available between both properties. 

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RHA has secured discounted rates per night, plus applicable taxes. The special rate will be offered until Monday, August 18, 2025, or until the group block is sold out, whichever comes first. Please read the special note on group reservations below.

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To reserve, use the link above or call the Disney Group Reservations Phone Team at (407) 939-4686 (ID: Renal Healthcare Association Annual Conference 2025).

Parking
Complimentary on-site parking is available for registered guests at each hotel.
$42 daily valet service
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Group Reservations
We understand that you may want to reserve multiple rooms before confirming who will actually attend from your company. Renal Healthcare Association asks that you reserve only the rooms you need and release any rooms you will not need by Monday, August 18, 2025. If you are holding more rooms than you need, the hotel will not have rooms available when other attendees call.  If you release your rooms too close to the meeting date, it may be too late for other attendees, and Renal Healthcare Association is liable if we do not meet our minimum room pick-up.  Please plan carefully for your attendees and reserve/hold only the rooms needed. 

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My Disney Experience & Online Check-In Service
Start planning your Walt Disney World vacation today with online and mobile tools that make it easy to manage and share vacation details- such as linking your hotel and dining reservations, theme park tickets, and making a Theme Park Reservation, as well as other options. Plus, you’ll get the next steps and key planning dates to help you get the most out of your Walt Disney World visit.

We recommend using Online Check-In/Direct-to-Room service, which allows Guests to get to the fun faster with real-time room-ready updates. Guests can sign up for room-ready notifications and use the My Disney Experience app as a digital room key to enter their Disney Resort hotel room.

Theme Park Ticket Discount

As an event attendee, take advantage of special Walt Disney World Meeting & Convention theme park tickets available on this site. Single and multi-day tickets offer savings up to 20% off* when purchased prior to the start date of your meeting/event. Tickets may be purchased for family & friends traveling with you. 

Specially priced date-based theme park tickets are available 7 Days Before, During, and 7 Days After your Meeting or Convention Dates.

To purchase specially priced Walt Disney World® Meeting/Convention Theme Park tickets, CLICK HERE or call 407-566-5600 and provide (ID: Renal Healthcare Association Annual Conference 2025).

Exhibitor & Sponsorship

The RHA Annual Conference offers a variety of exhibitor and sponsorship opportunities for vendors to showcase products, services, state-of-the-art technology, and information resources. Review the Exhibitor and Sponsorship Prospectus for details on maximizing your presence at this year's conference. Deadline: June 25, 2025.

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*Prospectus updated 3/11/25

BOOTH GIVEAWAYS:  All marketing and promotional activity must be conducted within the confines of your booth space.  Aisles cannot be obstructed as a result of your promotional activity.  It is prohibited to use the Renal Healthcare Association logo on any materials.  Exhibitors cannot promote a competing meeting (i.e., any meeting likely to draw attendees from any RHA meeting – by the venue, topic, etc.) at the Renal Healthcare Association meeting.  Booth giveaways are the responsibility of the exhibiting/sponsoring company, not Renal Healthcare Association.

Questions

For registration questions: 
Sarabeth Gillespie, Membership Coordinator
sgillespie@renalhealthcare.org

For education or program questions:
Michele Giovine, Program Manager
mgiovine@renalhealthcare.org

For exhibits and sponsorship questions:
Samantha Adams, Sponsorship & Exhibit Manager
sadams@renalhealthcare.org

For event logistics questions:
Stephanie Moyer, Meeting Manager
smoyer@talley.com

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